THE JUDGE ROTENBERG EDUCATIONAL CENTER
SUMMARY
PLAN DESCRIPTION
EFFECTIVE
January 1, 2017
Table of Contents
ELIGIBILITY TO
PARTICIPATE IN PLAN
COMMENCING
PARTICIPATION IN PLAN
Health Insurance Portability and Accountability Act (“HIPAA”)
Special Enrollment
Children’s Health Insurance Program Reauthorization Act
(“CHIPRA”) Special Enrollment)
Spouse and Dependent Participation
Notice Regarding Retroactive Cancellations of Coverage
HEALTH AND WELFARE
BENEFIT DESCRIPTIONS
Claims Procedures General Information
Failure to Follow Claims Procedures
Filing Benefit Claims:
Claims Procedures for Group Health Plans
Appeals of Adverse Benefit Determinations
Internal Claims and Appeals Processes and Notices
Women’s Health and Cancer Act Notice
Qualified Medical Child Support Orders
NOTICE OF CONTINUATION
COVERAGE RIGHTS UNDER COBRA
What is COBRA Continuation Coverage?
When is COBRA Coverage Available?
You Must Give Notice of Some Qualifying Events
How is COBRA Coverage Provided?
Are there other coverage options besides COBRA Continuation
Coverage?
Keep Your Plan Informed of Address Changes
ADDITIONAL PLAN
INFORMATION REQUIRED BY ERISA
The Role of The Judge Rotenberg Educational Center, Inc.
This
document describes the Judge Rotenberg Educational Center Health Plan. The plan provides the following benefits to
eligible employees: medical; prescription drug; dental; vision; life insurance;
short term disability; long term disability; accidental death and dismemberment
(AD&D); and educational assistance program (EAP).
Unless
otherwise specified, in the event that this document conflicts with the actual
plan documents, including the incorporated benefits booklets or insurance
contracts, the plan documents will control to the extent that they comply with
all applicable laws and regulations.
Additional
information about each of these benefits is provided to you in the attached
Supplements to this document. Those benefits
booklets and certificates of insurance which are included in the attached
Supplements, as well as the enrollment guide you receive each year, are
incorporated into this document and, together with this document, form the summary
plan description (“SPD”) for the plan.
If
you have any questions about the plan, or to request a copy of a benefits
booklet or a certificate of insurance, please contact your applicable benefits
office at the number below:
The
Judge Rotenberg Educational Center
Susan
Brumbelow Benefits Administrator, 781-828-2202 ext. 4458
You
are eligible to participate in the benefits offered under the plan if you are a
full-time or part-time employee of The Judge Rotenberg Educational Center, Inc.
(referred to as the “Employer”) regularly working at least a minimum number of
hours per week as set forth below. See the chart below for more information on
eligibility.
Individuals
classified as Relief Staff are not eligible to participate in any of the
benefit options under the plan.
Benefit
Option |
Eligible
Employment Classifications |
Medical,
Prescription Drug, Dental, Vision |
Employees
regularly working at least 20 hours per week except employees classified by
the employer as Relief Staff |
Life
Insurance, Short Term Disability, Long Term Disability, AD&D, and EAP |
Full-time
employees regularly working at least 30 hours per week except employees
classified by the employer as Relief Staff |
An
employee changing his/her employment status from Relief to Regular shall be
eligible for medical and dental benefits on the first day of the month
following the effective date of the change when s/he has been employed for a
minimum of 60 days of continuous service, and regularly works a minimum of 20
hours per week. Upon becoming eligible
the employee must elect to participate and enroll within 30 days of the
eligibility date, or during an annual open enrollment period, unless
experiencing a qualified life event.
Also,
upon changing from Relief to Regular employee status, the employee shall become
eligible and automatically enrolled for life insurance coverage, long-term
disability insurance coverage, short-term disability insurance coverage,
accidental death and dismemberment insurance coverage, and employee assistant
plan participation on the first date after working for a minimum of 30 hours
per week for at least six (6) months following the change from Relief to
Regular.
Please
refer to the individual benefits booklet or certificate of insurance covering
the underlying benefit options for additional eligibility requirements.
Employees
that are eligible to participate in the medical and prescription drug benefits are
eligible to waive coverage under one or both benefits and receive a waiver
bonus. Please see your open enrollment
materials for more information on the waiver bonus.
If
you are classified by the employer in one of the categories not eligible to
participate in the plan, but the Employer is later required by the Internal
Revenue Service, the U.S. Department of Labor or any other governmental agency,
or by any court or other tribunal, to reclassify you as an eligible employee,
you will not be eligible to participate in this plan until the time you are
designated by the plan administrator as an eligible employee. Such designation shall only provide for
eligibility prospectively from the time it is made.
If you are an eligible
employee, you may elect to cover your eligible dependents under the benefit
options listed below, but only if you also elect coverage for yourself. Subject to the terms of the applicable
benefits booklet or certificate of insurance, your eligible dependents
generally include:
·
Your legal spouse (for AD & D your spouse
must be under age 70)
·
For vision coverage only, your
domestic partner of the same or opposite gender as determined under uniform
rules established by the plan administrator
·
For medical, prescription drug and dental
coverage only, Your former spouse if a court judgment requires the
employee to provide coverage, until the remarriage of the former spouse or
until there is no longer a judgment requiring such coverage
·
Your children, defined as:
Benefit
Option |
Definition
of Children |
Medical, Prescription
Drug, Dental |
Your
biological children; adopted children; children legally placed for adoption; children
of your eligible dependent child; children who are tax dependents for federal
income tax purposes; and children recognized under a qualified medical child
support order as having the right to enroll; up to the end of the month in
which a child turns age 26. The age
restriction may be waived for a disabled or handicapped child under terms and
conditions set forth in the applicable Supplement. Please see the applicable Supplement for
more information. |
Vision |
Your
biological children, legally adopted children from the date of placement for
adoption, or other child for whom a court or administrative agency holds you
responsible; up to the calendar month in which the child obtains age 26. The age restriction may be waived for
certain disabled or handicapped children under terms and conditions set forth
in the applicable Supplement. Please
see the applicable Supplement for more information. |
Accidental
Death and Dismemberment |
A
biological child; an adopted child beginning with any waiting period pending
finalization of the child’s adoption; a stepchild who resides with you; a child
for whom you are legal guardian, as long as the child resides with you and
depends upon you for financial support (meaning that the child may be claimed
by you as a dependent for federal and state income tax purposes); so long as
the child is unmarried and up to the month in which the child attains age
19. A child who is unmarried and 19 or
more years old but less than 25 years old and enrolled in a school as a
full-time student and primarily supported by you, or a disabled or
handicapped child over 19 years old under terms and conditions set forth in
the applicable Supplement, is also eligible.
Please see the applicable Supplement for additional details. |
For
certain of the benefit options, you must elect to participate in the benefit
option and must pay a portion of the cost of coverage. For other benefit options, you automatically
are enrolled and your employer pays the cost of coverage.
Benefit
Option |
Effective
Date of Enrollment |
Medical and Prescription
Drug, Dental and Vision |
You
must elect to participate. You are
eligible for coverage on the first day of the month coinciding with or next following 60 days of continuous service. You must enroll within 30 days of your
eligibility date, or during an annual open enrollment period, unless you
experience a Life Event as described below. |
Life, Short Term
Disability, Long Term Disability, AD&D and EAP |
You
are automatically enrolled coverage on the first date of active employment
following completion of a six month active service waiting period. |
For
the benefits options that you must elect (i.e., the benefit options in which
you are not automatically enrolled), if you do not elect coverage in a timely
manner, you generally will have to wait until the next annual open enrollment
period, unless you have a Life Event as described below.
You
must contribute toward the cost of your medical and prescription drug, dental
and vision benefits Your Employer pays the cost of your basic life insurance,
basic long term disability insurance, short term disability benefits, AD&D coverage
and EAP.
Generally,
any contributions you make to medical, prescription drug, dental or vision
benefits will be paid through payroll deductions on a pre-tax basis. Contact
your applicable benefits office for additional information on employee
contributions to coverage. See page 1
for contact information.
The
cost of your coverage is based on a number of factors, including which benefits
you select and whether you elect to cover eligible dependents. The cost of coverage generally is set
annually. Please refer to your
enrollment materials for your contribution rates.
You may make
changes during the year only if you have a “life event.” The coverage change you wish to make must be
consistent with your life event. Life
events include:
§ A change in
your marital status by reason of marriage, divorce, annulment or legal
separation.
§ A change in
the number of dependents due to birth, adoption or placement for adoption,
legal custody or death.
§ You and/or
your dependent gain or lose benefits coverage due to certain conditions like
relocation, employment change, an increase or decrease in hours or loss of
COBRA, CHIP or Medicaid benefits.
§ You become
entitled to COBRA, Medicare or Medicaid.
If
you wish to cover a new child, you must enroll a newborn within 31 days of
birth and you must enroll an adopted child within 31 days of the date on which
you or your spouse acquire the right to control the child’s health care. Coverage for the child will be retroactive to
the date of birth or the date that you or your spouse acquire the right to control
the child’s health care.
You
must report all other changes in status events within 31 days of the event in
order to make coverage changes for the current year. Otherwise, you must wait until the next
annual open enrollment period to make any changes in coverage. Coverage will be effective prospectively from
the after you notify your applicable benefits office.
For
more information on Life Events, see page 1 for benefits office contact
information.
If
you decline enrollment for yourself and your dependents (including your spouse)
because of other health insurance coverage, you may in the future be able to
enroll yourself or your dependents in health benefits under the plan, provided
you request enrollment within 31 days after your other coverage ends. In addition, if you have a new dependent as a
result of marriage, birth, adoption or placement for adoption, you may be able
to enroll yourself and your dependents, provided that you request enrollment
within 31 days after marriage, birth, adoption or placement for adoption.
You may
request enrollment in health benefits under the plan upon either
(i) termination of Medicaid or the state children’s health insurance
program because of loss of eligibility or (ii) becoming eligible for
premium assistance under a Medicaid or state children’s health insurance
program. In order to be entitled to this
special enrollment right, you must request coverage within 60 days of
termination or the date the parent or child is determined to be eligible for
assistance.
Subject
to any applicable COBRA election, and except as specified below under “Leave of
Absence” or under the applicable Supplement, your coverage under the plan, or
the applicable benefit option, ends on the earliest of the following:
·
for medical, prescription, dental and vision,
on the last day of the month that your employment terminates for any reason;
·
for life insurance, long term disability
insurance, short term disability insurance, AD&D insurance, and EAP, on the
day that your employment terminates for any reason;
·
termination of the plan or a specific benefit
option; and
·
the date you cease to meet the eligibility
criteria.
Your
coverage may also terminate for reasons set forth in the applicable Supplement
such as insurance fraud or moving out of an HMO service area, and for other
reasons set forth in this Summary, or as set forth in the official Plan
document.
Subject
to any applicable COBRA election, coverage for your spouse or dependent ends
when your coverage ends or on the date your spouse or dependent no longer meets
the plan’s eligibility criteria. You are
required to notify your applicable benefits office when an enrolled spouse or dependent
no longer meets the eligibility criteria.
See page 1 for contact information.
You
are entitled to continue coverage due to a leave of absence which qualifies under
the Family and Medical Leave Act (FMLA) subject to payment of premiums. For a paid leave, premiums will continue to
be paid on a pre-tax basis through payroll withholding. For an unpaid leave, you and the Employer
must make arrangements for payment under a method which qualifies under the
FMLA.
For
leaves of absence that do not qualify for FMLA, please review your applicable
Supplement for information regarding eligibility for continuation of coverage.
The plan
administrator, in his/her discretion, may retroactively cancel your coverage
and your dependents’ coverage for the following reasons:
·
Fraud or intentional misrepresentation of a
material fact;
·
Failure to timely pay premiums or required
contributions; or
·
Untimely notification of a divorce.
For
this purpose, enrolling an ineligible individual or otherwise knowingly failing
to comply with the plan’s eligibility requirements will constitute an
intentional misrepresentation of fact and may trigger a retroactive
cancellation of coverage.
If
the retroactive cancellation is due to fraud or an intentional
misrepresentation of a material fact, the plan will provide advance notice at
least 30 days before the cancellation and you may appeal the termination. If coverage is retroactively terminated, then
you may be liable for any benefits paid by the plan.
The following benefits booklets and
certificates of insurance are part of the plan and incorporated in this summary
document as Supplements.
The applicable Supplements listed below are
included as part of this Summary Plan Description and are attached. In some
cases, and for future updates, the applicable Supplements may be provided to
you directly from the insurer or third party administrator.
Supplement |
Benefit |
I. |
Medical and
Prescription Drug ·
Blue Care Elect Enhanced Value (PPO) Schedule
of Benefits and Subscriber Certificate ·
HMO Blue New England Enhanced Value (HMO)
Schedule of Benefits and Subscriber Certificate ·
HMO Blue New England $1,000 Deductible (HMO)
Schedule of Benefits and Subscriber Certificate |
II. |
Dental Dental
Blue Program 2 Summary of Benefits and Subscriber Certificate |
III. |
Vision VSP
Group Vision Care Plan |
IV. |
Life
Insurance Group Life Insurance Certificate issued by
Life Insurance Company of North America |
V. |
Short Term
Disability Group
Short Term Disability Insurance Certificate issued by Life Insurance Company
of North America |
VI. |
Long Term
Disability Group Long Term Disability Insurance
Certificate issued by Life Insurance Company of North America |
VII. |
Accidental
Death and Dismemberment (AD&D) Group Accident Insurance Certificate issued
by Life Insurance Company of North America |
VIII. |
Employee Assistance
Plan EAP
Supplement |
The plan administrator
has contracted with the following companies to administer benefits and pay
claims. You may contact the claims administrator
directly, using the information listed below.
All claims and appeals shall be made to the claims administrator below.
Benefit |
Claims
Administrators |
Claims
and Appeals Procedure |
Medical and Prescription
Drug |
Blue
Cross Blue Shield of Massachusetts Member
Appeal and Grievance Program One
Enterprise Drive, Quincy,
MA 02171-2126 1-800-358-2227 |
See
Supplement I |
Dental |
Blue
Cross Blue Shield of Massachusetts |
See
Supplement II |
Vision |
Massachusetts
Vision Service Plan, Inc. 3333
Quality Drive Rancho
Cordova, CA 95670 1-800-877-7195. www.VSP.com |
See
procedures set forth herein |
Life, Short
Term Disability, Long Term Disability, and AD&D |
Life
Insurance Company of North America 1601
Chestnut Street Philadelphia,
PA 19192-2235 [Is
there a phone number or website?] |
See
applicable Supplement IV, V, VI and VII. |
EAP |
CIGNA 1-800-538-3543 |
See
procedures set forth herein |
COBRA
Administration |
||
HR
Total Solutions 111
Charles Street Manchester,
NH 03101 603-647-1147 |
To make a
claim or file an appeal for benefits identified as having claims and appeals
procedures described in booklets or certification of insurance, follow the
procedures set forth in the benefits booklet or the certificate of insurance
for the applicable benefit. Claims
procedures for benefits identified as subject to these procedures are set forth
below.
For all claims under the
plan, you must go through the plan’s internal claims procedures before you can
bring a case in court. This is sometimes
called Exhaustion of Administrative Remedies.
Read these carefully, as there are timeframes that have to be met or you
will lose your rights.
General inquiries
regarding your eligibility for coverage and benefits do not involve the filing
of a claim, and should be made by directly contacting your applicable benefits
office. See page 1 for contact
information.
In
the case of the failure of the plan to follow the claims procedures, you shall
be deemed to have exhausted the administrative remedies under the plan and
shall be entitled to pursue any available remedies under section 502(a) of
ERISA. This provision does not apply to
the dependent care flexible spending account, as it is not subject to ERISA.
Notwithstanding
anything in the underlying plan documents:
For
all benefits under the plan, if your claim for benefits and appeal is finally
denied in whole or in part, and provided that you timely complete the above
procedures, you may file suit only in a state court located in Norfolk County,
Massachusetts or in federal court in the District of Massachusetts. Again, before you may file suit in a state
or federal court, you must exhaust the plan’s administrative claims procedures
within the time frames set forth below.
If any such judicial proceeding is undertaken, the evidence presented
will be strictly limited to the evidence timely presented to the claims
administrator. In addition, any such
judicial proceeding must be filed within 6 months after the plan (or claims)
administrator’s final decision or it will be forever barred.
Applicable to Vision and EAP
For EAP, the following procedures apply only to the medical benefits
available under the program, such as the limited counseling benefits. All claims under the EAP will be considered
“post service claims”.
For purposes of these claims
procedures, the following definitions apply:
Adverse Benefit Determination: A denial, reduction, termination of, or failure to provide or make
payment (in whole or in part) for a benefit.
Such adverse benefit determination may be based on:
o
Your eligibility for coverage;
o
The results of any utilization review
activities;
o
A determination that the service
or supply is experimental or investigational; or
o
A determination that the service
or supply is not medically necessary.
Appeal: A written request to reconsider an adverse benefit determination.
Complaint: Any written expression of dissatisfaction about quality of care or the
operation of the Plan.
Concurrent Care Claim Extension: A request to extend a previously approved course of treatment.
Concurrent Care Claim Reduction or Termination: A decision to
reduce or terminate a previously approved course of treatment.
Pre-Service Claim: Any claim for medical care or treatment that requires approval before the
medical care or treatment is received, but is not an “Urgent Care Claim”.
Post-Service Claim: Any claim that is not a “Pre-Service Claim” or an “Urgent Care Claim”.
Urgent Care Claim: Any claim in which a delay in treatment could:
o
jeopardize your life or health;
o
jeopardize your ability to regain
maximum function;
o
cause you to suffer severe pain
that cannot be adequately managed without the requested medical care or
treatment; or
o
in the case of a pregnant woman,
cause serious jeopardy to the health of the fetus.
Urgent Care
Claims
The claims administrator will make
notification of an urgent care claim determination as soon as possible but not
more than 72 hours after the claim is made.
If more information is needed to make an
urgent claim determination, the claims administrator will notify the claimant
within 24 hours of receipt of the claim.
The claimant has 48 hours after receiving such notice to provide the claims
administrator with the additional information.
The claims administrator will notify the claimant within 48 hours of the
earlier of the receipt of the additional information or the end of the 48 hour
period given the physician to provide the claims administrator with the
information.
If the claimant fails to follow plan
procedures for filing a claim, the claims administrator will notify the
claimant within 24 hours following the failure to comply.
Pre-Service
Claims
The claims administrator will make
notification of a claim determination as soon as possible but not later than 15
calendar days after the pre-service claim is made. The claims administrator may determine that
due to matters beyond its control an extension of this 15 calendar days claim
determination period is required. Such
an extension, of not longer than 15 additional calendar days, will be allowed
if the claims administrator notifies you within the first 15 calendar days
period. If this extension is needed
because the claims administrator needs additional information to make a claim
determination, the notice of the extension shall specifically describe the
required information. You will have 45
calendar days, from the date of the notice, to provide the claims administrator
with the required information.
Post-Service
Claims
The claims administrator will make
notification of a claim determination as soon as possible but not later than 30
calendar days after the post-service claim is made. The claims administrator may determine that
due to matters beyond its control an extension of this 30 calendar day claim
determination period is required. Such
an extension, of not longer than 15 additional calendar days, will be allowed
if the claims administrator notifies you within the first 30 calendar day
period. If this extension is needed
because the claims administrator needs additional information to make a claim
determination, the notice of the extension shall specifically describe the required
information. The patient will have 45
calendar days, from the date of the notice, to provide the claims administrator
with the required information.
Concurrent Care Claim Extension
Following a request for a concurrent care claim
extension, the claims administrator will make notification of a claim
determination for emergency or urgent care as soon as possible but not later
than 24 hours, with respect to emergency or urgent care provided the request is
received at least 24 hours prior to the expiration of the approved course of
treatment, and 15 calendar days with respect to all other care, following a
request for a concurrent care claim extension.
Concurrent
Care Claim Reduction or Termination
The claims administrator will make
notification of a claim determination to reduce or terminate a previously
approved course of treatment sufficiently in advance of such reduction or
termination to permit you to file an appeal and obtain a determination on
review before the benefit is reduced or terminated.
Change in
Claim Type
The
claim type is determined initially when the claim is filed. However, if the nature of the claim changes
as it proceeds through these claims procedures, the claim may be
re-characterized. For example, a claim
may initially be an urgent care claim.
If the urgency subsides, it may be re-characterized as a pre-service
claim.
Questions
About Claim Type
It is
very important to follow the requirements that apply to your particular type of
claim. If you have any questions
regarding what type of claim and/or what claims procedure to follow, contact
the claims administrator.
You may submit an appeal if the claims
administrator gives notice of an adverse benefit determination.
You have 180 calendar days following the
receipt of notice of an adverse benefit determination to request your appeal. You should contact the claims administrator to
obtain any applicable forms. For an
urgent care claim, the request for an expedited appeal may be submitted orally
or in writing, and all necessary information, including the plan’s
determination, shall be submitted by telephone, fax, or another expedited
method.
You may also choose to have another person
(an authorized representative) make the appeal on your behalf by providing
written consent to the claims administrator.
Urgent care appeal
The claims administrator shall issue a decision within
72 hours of receipt of the request for an appeal.
Pre-Service
appeals
The claims administrator shall issue a
decision within 30 calendar days of receipt of the request for an appeal.
Post-Service
appeals
The claims administrator shall issue a
decision within 60 calendar days of receipt of the request for an appeal.
You must exhaust the plan’s applicable appeal
procedure before you:
o
for fully insured
coverage, contact your state's Department of Insurance to request an
investigation of a complaint or appeal; or
o
for fully insured
coverage, file a complaint or appeal with the your state's Department of
Insurance; or
o
establish any of the
following regarding an alleged breach of the plan terms; or any matter within
the scope of the Appeals Procedure:
- litigation;
- arbitration;
or
- administrative
proceeding.
Upon request to the claims administrator,
you may review, free of charge, all documents, records and other information
relevant to the claim (as determined under ERISA regulations), that is the
subject of your appeal and shall have the right to submit any written comments,
documents, records, information, data or other material in support of your
appeal.
A representative from the claims
administrator will review the initial appeal.
The representative will be a person who was not involved in any previous
adverse benefit determination regarding the claim that is the subject of your
appeal and will not be the subordinate of any individual that was involved in
any previous adverse benefit determination regarding the claim that is the
subject of your appeal.
In rendering a decision on your appeal, the
claims administrator will take into account all comments, documents, records,
and other information submitted by you without regard to whether such
information was previously submitted to or considered by the claims
administrator. The claims administrator
will also afford no deference to any previous adverse benefit determination
regarding the claim that is the subject of your appeal.
In rendering a decision on an appeal that is
based, in whole or in part, on medical judgment, including a determination of
whether a requested benefit is medically necessary and appropriate or
experimental/investigative, the claims administrator will consult with a health
care professional who has appropriate training and experience in the field of
medicine involved in the medical judgment.
The health care professional will be a person who was not involved in
any previous adverse benefit determination regarding the claim that is the
subject of your appeal, and will not be the subordinate of any person involved
in a previous adverse benefit determination regarding the claim that is the
subject of your appeal.
Will provide the identification of medical
or vocational experts whose advice was obtained on behalf of the plan in
connection with a claimant’s adverse determination, without regard to whether
the advice was relied upon in making the benefit determination.
Written notification shall be provided to
the claimant of the plan’s adverse decision on a claim or appeal and shall
include the following, in a manner calculated to be understood by the claimant:
§
A
statement of the specific reason(s) for the decision;
§
Reference(s)
to the specific plan provision(s) on which the decision is based;
§
After
denial of the initial claim, a description of any additional material or
information necessary to perfect the claim and why such information is
necessary;
§
A
description of the plan procedures and time limits for appeal of the decision,
and the right to obtain information about those procedures and, for a final
appeal, the right to sue in federal or state court under Section 502 of ERISA;
§
A
statement disclosing any internal rule, guidelines, protocol or similar
criterion relied on in making the adverse decision (or a statement that such
information will be provided free of charge upon request);
§
If
the decision involves scientific or clinical judgment, either (a) an
explanation of the scientific or clinical judgment applying the terms of the plan
to the claimant’s medical circumstances, or (b) a statement that such
explanation will be provided at no charge upon request; and
§
In
the case of an urgent care claim, an explanation of the expedited review
methods available for such claims.
Notification of the plan’s adverse decision
on an urgent care claim may be provided orally, but written notification shall
be furnished not later than three days after the oral notice.
Please
note that the plan administrator still will make some determinations under the
plan. These will be those matters that
the claims administrator does not decide.
Examples include basic determinations as to whether a particular person
is eligible to be a plan participant. If
you have a claim or appeal that is not handled by the claims administrator, it
should be submitted to the plan administrator.
The plan administrator will generally decide the claim or appeal using
the procedures set forth above. The same
appeal rights and time frames will apply, as well as the provisions regarding
when you can sue and when you will lose your right to sue.
Group
health plans and health insurance issuers generally may not, under federal law,
restrict benefits for any hospital length of stay in connection with childbirth
for the mother or newborn child to less than 48 hours following vaginal
delivery, or less than 96 hours following a cesarean section. However, federal law generally does not
prohibit the mother’s or newborn’s attending provider, after consulting with
the mother, from discharging the mother or her newborn earlier than 48 hours
(or 96 hours as applicable). In any
case, plans and issuers may not, under federal law, require that a provider
obtain authorization from the plan or the insurance issuer for prescribing a
length of stay not in excess of 48 hours (or 96 hours).
As
required by the Women’s Health and Cancer Rights Act of 1998, the plan provides
benefits for mastectomy-related services including all stages of reconstruction
of the breast on which the mastectomy was performed, surgery and reconstruction
of the other breast to produce a symmetrical appearance and prostheses and
treatment of physical complications of the mastectomy, including lymphedema.
This plan may
or may not coordinate benefits with other plans. If you or your dependents are covered under
more than one plan, refer to the component plans’ certificate of coverage,
benefits booklet or plan description to determine how benefits payable under
those plans will be coordinated. You
should file all such claims with the appropriate plan administrator. Coverage under this plan plus another plan
will not guarantee 100% total reimbursement.
The
purpose of this provision is to insure that the limited funds available to
finance the benefits provided by the plan are not used to provide benefits
where other Available Funds (defined below) may be available to pay the cost of
the benefits provided by the plan.
For
the purposes of this subsection the following definitions shall apply:
(1) The term "Participant" shall
mean any participating employee or covered dependent.
(2) The term "Illness or Injury"
shall mean any illness or injury of whatever kind or description, whether
arising out of a work related cause or whether unrelated to the work of the
Participant.
(3) The term "Available Funds"
shall mean monies and/or compensation from any source whatsoever (whether
called pain and suffering, weekly indemnity, workers compensation, damages,
restitution, wage loss, medical treatment, out-of-pocket expenses, or any like
or similar terms).
(4) The terms "Claim" or
"Third Party Claim" or "Third Party Injury" shall mean any
claim for monetary or non-monetary compensation of whatever kind or description
whether made by petition (e.g., workers compensation petition), court
complaint, insurance claim or written or oral demand as the result of an
Illness or Injury caused (or allegedly caused) by another party to a
Participant. It includes any payment,
settlement, recovery, or judgment including, but not limited to, the following
sources:
·
Payments made by a Third Party or any insurance
company on behalf of the Third Party;
·
Any lawsuit settlements from payments made from
any source;
·
Any payments or awards under an uninsured or
underinsured motorist coverage policy;
·
Any workers' compensation or disability award
or settlement;
·
Any medical payments coverage under any:
automobile policy; premises or homeowners' medical payments coverage; or
premises or homeowners' insurance coverage (whether the Participant's or
another's); and
·
Any other payments from a responsible party,
including any party responsible for payment of expenses associated with the
care or treatment of Third Party Injuries, or another source intended to
compensate the Participant for injuries resulting from an accident or alleged
negligence.
(5) The term "Third Party" means
any party that is, or may be, or is claimed to be responsible for Illness or
Injuries to a Participant that are "Claims," "Third Party
Injuries" or "Third Party Claims."
As
a condition to the receipt of benefits, by any Participant from the plan, each
Participant shall agree that in the event that the plan has made, does make, or
is obligated to make payments to the Participant arising out of any Illness or
Injury, then, as a condition for receiving benefits from the plan, the
Participant (or where appropriate their representative) agrees:
·
To notify the plan in writing, within 30 days
of the time when notice is given to the Participant or any related party, of
the intention to investigate or pursue a Claim, or that a Claim has been filed
by the Participant against a Third Party seeking to recover damages or obtain
compensation or Available Funds, relating to such Illness or Injury.
·
To notify the plan in writing of the name and
address of the Participant's attorney, provide said attorney with a copy of the
agreement and require said attorney to comply with its terms. The agreement
shall serve as authorization to the Participant's attorney to comply with its
terms and to release all requested information about the Claims to the plan.
·
To keep the plan informed in writing of the
progress and/or settlement of his/her Third Party Claim.
·
To cooperate with the plan and its designees
and do whatever is necessary to secure the plan's rights of subrogation and
reimbursement, as described below.
·
To include in all Claims a claim for benefits
paid by the plan to and/or claimed from the plan by the Participant, plus
interest accruing from the date of payment of such benefits.
·
That the plan has the right to be reimbursed in
full for the cost of any and all benefits that are provided by the plan to or
on behalf of the Participant, plus interest accruing from the date of payment
of such benefits, as the result of an Illness or Injury caused by another party. This process is called subrogation. The plan has this right of subrogation and by
accepting the benefits under the plan, a Participant acknowledges this right of
subrogation. The plan's right to
subrogation applies to any Claim made by or on the Participant's behalf.
The
plan's right of subrogation consists of both a right of a subrogation and a right of reimbursement.
Subrogation means the plan
shall be subrogated to a Participant's right of recovery against any party to
the extent of the full cost of all benefits provided by this plan. The plan may proceed against any party with
or without the Participant's consent.
The
plan's right of reimbursement
attaches to any Claim received by a Participant or their representative
from any party responsible for paying for expenses associated with the care or
treatment of Third Party Injuries or any other Claim. By providing any benefit under this plan, the
plan is granted an assignment of the proceeds of any Claim received by the
Participant to the extent of the full cost of all benefits provided by this plan.
The
plan's right of reimbursement is cumulative with and not exclusive of the plan's
subrogation right and the plan may choose to exercise either or both rights of
recovery.
The
plan's subrogation right is a first priority right and the plan is entitled to
reimbursement even if such reimbursement results in a recovery to the
Participant that is insufficient to compensate the Participant in whole or in
part for the Participant's damages from a Third Party Injury. The plan may recover the full cost of all
benefits paid by this plan without regard to any claim of fault on the
Participant's part, whether by comparative negligence or otherwise. No court costs or attorney's fees may be
deducted from the plan's recovery, and the plan is not required to pay or
contribute to paying court costs or attorney's fees for the attorney hired by
the Participant to pursue their Claim without the prior express written consent
of the plan.
The
plan's subrogation right applies to all benefits under the plan, even if the
underlying benefit booklets contain no language or different language on
subrogation and reimbursement.
Certain
other agreements, described below, are related to the plan's right of
subrogation.
·
To authorize any person or entity paying
Available Funds to or on behalf of the Participant to pay over to the plan such
monies as the plan is entitled to receive under the terms of the plan and the
agreement, and the agreement shall constitute their warrant to do so. In case of any dispute over what monies are
due the plan, Available Funds shall be escrowed pending resolution of such
dispute.
This includes giving the plan a
first-priority lien on any Claim or Available Funds to the extent of the full cost
of all benefits associated with Third Party Injuries provided by this plan
(regardless of whether specifically set forth in the recovery, settlement,
judgment or compensation agreement).
This also includes an agreement to
pay, as the first priority, from any Claim or Available Funds, any and all
amounts due to the plan as reimbursement for the full cost of all benefits
associated with Third Party Injuries paid by this plan (regardless of whether
specifically set forth in the recovery, settlement, judgment or compensation
agreement), unless otherwise agreed to by the plan in writing.
·
To require and authorize his/her attorney, if
any, to withhold from Available Funds any monies due the plan pursuant to the
agreement and to forward them to the plan as required by the agreement. In case of any dispute over what monies are
due the plan, Available Funds are to be escrowed pending resolution of such
dispute.
·
To do nothing to prejudice the plan's rights as
set forth above. This includes, but is
not limited to, refraining from making any settlement or recovery that
specifically attempts to reduce or exclude the full cost of all benefits paid
by the plan.
·
To serve as a constructive trustee for the
benefits of this plan over any Available Funds, including any settlement or
recovery funds, received as a result of Third Party Injuries.
In
the event that the Participant or the Participant's representative fails or
refuses to comply with the provisions of the plan and the agreement, then the
Participant shall be responsible for all benefits paid by this plan in addition
to costs and attorney's fees incurred by the plan in obtaining repayment. The plan, in addition to any other rights to
which the plan thereof might have, shall have the right to withhold from any
payments due or which become due to the Participant or to third parties on
behalf of the Participant from the plan any amount necessary until the plan is
fully reimbursed for all benefits paid by this plan in addition to costs and attorney's
fees incurred by the plan in obtaining repayment.
The
Participant shall authorize the plan to record and/or use the agreement in any
proceedings involving the Participant, including using the agreement in any
Third Party Claims that the Participant may have.
Any Participant
making a Claim on behalf of any minor child under the plan of benefits and who
shall make the agreement on behalf of said minor child shall warrant that
he/she is authorized to make the agreement on behalf of said minor child.
The
provisions of this section supplement the provisions of any applicable benefits
booklet or certificate of insurance including any and all Supplements,
including the provisions of any plan summaries regarding the reimbursement of
expenses.
The
plan shall not be deemed to constitute a contract of employment between the
Employer and you.
If a qualified medical child support
order (also called a “QMCSO”) is issued by a court for your child, that child
will be enrolled in medical, dental and vision benefits, as provided by the
order, without regard to the annual enrollment and life event rules. You may obtain, without charge, a copy of the
plan’s procedures for review and implementation of qualified medical child
support orders by contacting your applicable benefits office. See page 1 for contact information.
This plan provides all benefits,
generally at no cost, that are obtained in-network, and that are “Covered
Preventive Services,” meaning they fall within any of the following guidelines:
·
Evidence-based items or services that have in
effect a rating of “A” or “B” in the current recommendations of the United
States Preventive Services Task Force (USPSTF) with respect to the individual
involved;
·
Immunizations for routine use in children,
adolescents, and adults that have in effect a recommendation from the Advisory
Committee on Immunization Practices (ACIP) of the Centers for Disease Control
and Prevention (CDC) with respect to the individual involved;
·
With respect to infants, children, and
adolescents, evidence-informed preventive care and screenings provided for in
the comprehensive guidelines supported by the Health Resources and Services
Administration (HRSA); and
·
With respect to women, evidence-informed
preventive care and screening provide for in comprehensive guidelines supported
by HRSA, to the extent not already included in certain recommendations of the
USPSTF.
These services are intended to prevent
diseases (or injuries) rather than treat a symptom or complaint, or to treat or
cure a disease after it is present. Any
service or item that falls in the above categories will be covered at no cost,
provided they are obtained in-network (unless there is no in-network provider
of the particular preventive care service, in which case an out of network
provider will be covered) and subject to certain reasonable medical management
techniques. For example, these requirements
do not prohibit the imposition of cost-sharing for separately billed office
visits. You can obtain a schedule of all
benefits there are “Covered Preventive Services” by contacting the medical and
prescription drug claims administrator (See page 11 for phone number and
website information).
In addition, this plan may cover certain
additional preventive services (without cost if obtained in network) as set
forth in the Medical Supplement.
This notice contains important
information about your right to COBRA continuation coverage, which is a temporary
extension of coverage for certain benefits under the plan. This notice generally explains COBRA
continuation coverage, when it may become available to you and your family, and
what you need to do to protect the right to receive it.
The right to COBRA continuation coverage
was created by a federal law, the Consolidated Omnibus Budget Reconciliation
Act of 1985 (“COBRA”). COBRA
continuation coverage can become available to you when you would otherwise lose
your group health coverage. It can also
become available to other members of your family who are covered under the plan
when they would otherwise lose their group health coverage. For additional information about your rights
and obligations under the plan and under federal law, you should contact the
COBRA claims administrator.
You may have
other options available to you when you lose group health coverage. For example, you may be eligible to buy an individual
plan through the Health Insurance Marketplace.
By enrolling in coverage through the Marketplace, you may qualify for
lower costs on your monthly premiums and lower out-of-pocket costs. Additionally, you may qualify for a 30-day
special enrollment period for another group health plan for which you are
eligible (such as a spouse’s plan), even if that plan generally doesn’t accept
late enrollees.
This notice is applicable to all
benefits under the plan that qualify as “group health plans” under ERISA.
COBRA continuation coverage is a
continuation of plan coverage when coverage would otherwise end because of a
life event known as a “qualifying event.”
Specific qualifying events are listed below. After a qualifying event, COBRA continuation
coverage must be offered to each person who is a “qualified beneficiary.” You, your spouse and your dependent children
could become qualified beneficiaries if coverage under the plan is lost because
of the qualifying event. Under the plan,
qualified beneficiaries who elect COBRA continuation coverage must pay for
COBRA continuation coverage.
If you are an employee, you will become
a qualified beneficiary if you will lose your coverage under the plan because
any of the following qualifying events happens:
§ Your hours of
employment are reduced.
§ Your
employment ends for any reason other than your gross misconduct.
If you are the spouse of an employee, you will become a
qualified beneficiary if you lose your coverage under the plan because any of
the following qualifying events happens:
§ Your spouse
dies.
§ Your spouse’s
hours of employment are reduced.
§ Your spouse’s
employment ends for any reason other than his or her gross misconduct.
§ Your spouse
becomes entitled to Medicare (Part A, Part B, or both).
§ You become
divorced or legally separated from your spouse.
Your dependent children will become
qualified beneficiaries if they will lose coverage under the plan because any
of the following qualifying events happens:
§ The
parent-employee dies.
§ The
parent-employee’s hours of employment are reduced.
§ The
parent-employee’s employment ends for any reason other than his or her gross
misconduct.
§ The
parent-employee becomes entitled to Medicare benefits (Part A, Part B, or both).
§ The parents
become divorced or legally separated.
§ The child
stops being eligible for coverage under the plan as a “dependent child.”
Sometimes, filing a proceeding in
bankruptcy under title 11 of the United States Code can be a qualifying
event. If a proceeding in bankruptcy is
filed with respect to the Employer, and that bankruptcy results in the loss of
coverage of any retired employee covered under the Plan, the retired employee
will become a qualified beneficiary. The
retired employee’s spouse, surviving spouse, and dependent children will also
become qualified beneficiaries if bankruptcy results in the loss of their
coverage under the Plan.
The plan will offer COBRA continuation
coverage to qualified beneficiaries only after the COBRA administrator has been
notified that a qualifying event has occurred.
When the qualifying event is the end of employment or reduction of hours
of employment, death of the employee or the employee’s becoming entitled to Medicare
benefits (under Part A, Part B, or both), or commencement of a proceeding in
bankruptcy with respect to the employer, the employer must notify the COBRA
administrator of the qualifying event.
For the other qualifying events (divorce
or legal separation of the employee and spouse, a dependent child’s losing
eligibility for coverage as a dependent child), you must notify your applicable
benefits office and the COBRA administrator within 60 days after the qualifying
event occurs.
Once the COBRA administrator receives
notice that a qualifying event has occurred, COBRA continuation coverage will
be offered to each of the qualified beneficiaries. Each qualified beneficiary will have an
independent right to elect COBRA continuation coverage. Covered employees may elect COBRA
continuation coverage on behalf of their spouses, and parents may elect COBRA
continuation coverage on behalf of their children.
COBRA continuation coverage is a
temporary continuation of coverage. When
the qualifying event is the death of the employee, the employee’s becoming
entitled to Medicare benefits (under Part A, Part B, or both), divorce or legal
separation, or a dependent child’s losing eligibility as a dependent child,
COBRA continuation coverage lasts for up to a total of 36 months. When the qualifying event is the end of
employment or reduction of the employee’s hours of employment, and the employee
became entitled to Medicare benefits less than 18 months before the qualifying
event, COBRA continuation coverage for qualified beneficiaries other than the employee
lasts until 36 months after the date of Medicare entitlement. For example, if a covered employee becomes
entitled to Medicare 8 months before the date on which his employment
terminates, COBRA continuation coverage for his spouse and children can last up
to 36 months after the date of Medicare entitlement, which is equal to 28
months after the date of the qualifying event (36 months minus 8 months). Otherwise, when the qualifying event is the
end of employment or reduction of the employee’s hours of employment, COBRA
continuation coverage generally lasts for only up to a total of 18 months. There are two ways in which this 18-month period
of COBRA continuation coverage can be extended.
Disability
extension of 18-month period of continuation coverage
If you or anyone in your family covered
under the plan is determined by the Social Security Administration to be
disabled and you notify the COBRA administrator in a timely fashion, you and
your entire family may be entitled to receive up to an additional 11 months of
COBRA continuation coverage, for a total maximum of 29 months. The disability would have to have started at
some time before the 60th day of COBRA continuation coverage and
must last at least until the end of the 18-month period of continuation
coverage. You must notify the COBRA
administrator of the Social Security
Administration’s determination within 60 days of the date of the determination
and before the end of the 18-month period of COBRA continuation coverage. To do so, you must call the COBRA claims
administrator.
Second
qualifying event extension of 18-month period of continuation coverage
If your family experiences another
qualifying event while receiving 18 months of COBRA continuation coverage, the
spouse and dependent children in your family can get up to 18 additional months
of COBRA continuation coverage, for a maximum of 36 months, if notice of the
second qualifying event is properly given to the plan. This extension may be available to the spouse
and any dependent children receiving continuation coverage if the employee or
former employee dies, becomes entitled to Medicare benefits (under Part A, Part
B, or both), or gets divorced or legally separated, or if the dependent child
stops being eligible under the plan as a dependent child, but only if the event
would have caused the spouse or dependent child to lose coverage under the plan
had the first qualifying event not occurred.
You must notify the COBRA administrator of the second qualifying event
within 60 days of the second qualifying event.
Yes.
Instead of enrolling in COBRA continuation coverage, there may be other
coverage options for you and your family through the Health Insurance
Marketplace, Medicaid, or other group health plan coverage options (such as a
spouse’s plan) through what is called a “special enrollment period.” Some of these options may cost less than
COBRA continuation coverage. You can
learn more about many of these options at www.healthcare.gov.
Questions concerning your plan or your
COBRA continuation coverage rights should be directed to the COBRA claims
administrator. For more information
about your rights under ERISA, including COBRA, HIPAA and other laws affecting
group health plans, contact the nearest Regional or District Office of the U.S.
Department of Labor’s Employee Benefits Security Administration (“EBSA”) in
your area or visit the EBSA website at www.dol.gov/ebsa. (Addresses and phone numbers of Regional and
District EBSA Offices are available through EBSA’s website.)
In order to protect your family’s
rights, you should keep your applicable benefits office informed of any changes
in the addresses of family members. You
should also keep a copy, for your records, of any notices you send to the benefits
office or the COBRA administrator.
HR Total
Solutions
111 Charles
Street
Manchester, NH
03101
603-647-1147
This
section contains additional information about the plan, including information that
The Judge Rotenberg Educational Center, Inc. is required to provide to you
under the Employee Retirement Income Security Act of 1974, as amended
(“ERISA”).
The
Judge Rotenberg Educational Center, Inc. (JRC) is the “plan sponsor” of the
plan. JRC is the “plan administrator” of
the Plan. JRC has the responsibility to
administer and interpret the plan and make the final decision on such issues as
eligibility and payment of benefits.
JRC
has the exclusive discretionary right to interpret the terms and provisions of
the plan and to determine any and all questions arising under the plan,
including, without limitation, the right to remedy or resolve possible
ambiguities, inconsistencies or omissions, by general rule or particular
decision and to make findings of fact and conclusions of law.
As
a participant in any of the ERISA-covered benefits under the plan, you are
entitled to certain rights and protections under ERISA. ERISA provides that all plan participants
shall be entitled to:
Receive
Information About Your Plan and Benefits
§ Examine,
without charge, at the plan administrator’s office and at other specified
locations, such as worksites and union halls, all documents governing the plan,
including insurance contracts and collective bargaining agreements, and a copy
of the latest annual report (Form 5500 Series) files by the plan with the U.S.
Department of Labor and available at the Public Disclosure Room of the Employee
Benefits Security Administration.
§ Obtain, upon
written request to the plan administrator, copies of all documents governing
the operation of the plan, including insurance contracts and collective
bargaining agreements, and copies of the latest annual report (Form 5500
Series) and updated summary plan description.
The plan administrator may make a reasonable charge for the copies.
§ Receive a
summary of the plan’s annual financial report.
The plan administrator is required by law to furnish each participant
with a copy of this summary annual report.
Continue Group Health Plan Coverage
Continue health care coverage for yourself, spouse or
dependents if there is a loss of coverage under the plan as a result of a
qualifying event. You or your dependents
may have to pay for such coverage.
Review this summary plan description and the documents governing the
plan on the rules governing your COBRA continuation rights.
Prudent
Actions by Plan Fiduciaries
In
addition to creating rights for plan participants, ERISA imposes duties upon
the people who are responsible for the operation of the plan. The people who operate your plan, called
“fiduciaries” of the plan, have a duty to do so prudently and in the interest
of you and other plan participants and beneficiaries. No one, including your employer, your union,
or any other person, may fire you or otherwise discriminate against you in any
way to prevent you from obtaining a welfare benefit or exercising your rights
under ERISA.
Enforce Your
Rights
If
your claim for a welfare benefit is denied or ignored, in whole or in part, you
have a right to know why this was done, to obtain copies of documents relating
to the decision without charge, and to appeal any denial, all within certain
time schedules.
Under
ERISA, there are steps you can take to enforce the above rights. For instance, if you request a copy of plan
documents or the latest annual report from the plan and do not receive them
within 30 days, you may file suit in a federal court. In such a case, the court may require the
plan administrator to provide the materials and pay you up to $110 a day until
you receive the materials, unless the materials were not sent because of
reasons beyond the control of the plan administrator. If you have a claim for benefits which is
denied or ignored, in whole or in part, you may file suit in a state or federal
court after exhaustion of the plan’s claims and appeal procedures. In addition, if you disagree with the plan’s
decision or lack thereof concerning the qualified status of a domestic
relations order or a medical child support order, you may file suit in federal
court. If it should happen that plan
fiduciaries misuse the plan’s money, or if you are discriminated against for
asserting your rights, you may seek assistance from the U.S. Department of
Labor, or you may file suit in a federal court.
The court will decide who should pay court costs and legal fees. If you are successful the court may order the
person you have sued to pay these costs and fees. If you lose, the court may order you to pay
these costs and fees, for example, if it finds your claim is frivolous.
Assistance with Your Questions
If you have
any questions about your plan, you should contact the plan administrator. If you have any questions about this
statement or about your rights under ERISA, or if you need assistance in
obtaining documents from the plan administrator, you should contact the nearest
office of the Employee Benefits Security Administration, U.S. Department of
Labor, listed in your telephone directory or the Division of Technical
Assistance and Inquiries, Employee Benefits Security Administration, U.S.
Department of Labor, 200 Constitution Avenue, NW, Washington, DC 20210. You may also obtain certain publications
about your rights and responsibilities under ERISA by calling the publications
hotline of the Employee Benefits Security Administration.
The
Judge Rotenberg Educational Center, Inc. has the right, in its sole discretion,
to amend, modify, suspend or terminate any employee benefit it offers to employees,
former employees and retirees at any time.
Name of Plan
|
The Judge Rotenberg Educational Center Health Plan |
|
Plan Sponsor |
The
Judge Rotenberg Educational Center, Inc. |
|
Plan
Administrator |
The
Judge Rotenberg Educational Center, Inc. |
|
Plan
Sponsor’s Employer Identification Number |
04-2489805 |
|
Plan Number |
501 |
|
Type of Plan |
Welfare plan comprised of group medical; dental;
prescription drug; vision; life insurance; long term disability; short term
disability; accidental death and dismemberment; and EAP. |
|
Type of
Administration/ Source of
Contributions and Funding |
Medical and
Prescription Drug |
Benefits are fully insured under one or more group
insurance contracts administered by Blue Cross Blue Shield of Massachusetts |
Vision |
Benefits are fully insured under one or more group
contracts administered by Massachusetts Vision Service Plan, Incorporated |
|
Dental |
Benefits are fully insured under one or more group
contracts administered by Blue Cross Blue Shield of Massachusetts |
|
Life Short Term
Disability Long Term
Disability AD&D EAP |
Benefits are fully insured under one or more group
insurance contracts administered by Life Insurance Company of North America;
EAP benefits are provided by CIGNA as part of the insurance arrangement with
Life Insurance Company of North America. |
|
Agent for
Service of Legal Process |
General
Counsel The
Judge Rotenberg Educational Center, Inc. 240
Turnpike Street Canton,
MA 02021 |
|
Plan Year |
January 1 to December 31 |